Student records
Admissions, profiles, guardians, documents and transfer history in one searchable register.
AdmissionsGuardiansDocuments
Built for modern schools
Everything your school needs to run better.
Schoolistics brings student records, academics, fees, payments, parents, staff, and reporting into one secure cloud platform.
30-minute walkthrough · Term-time onboarding · No card required
Meridian Academy
Search students, invoices
Enrolment
1,482
+38 this term
Fees collected
₦186.4M
72% of term target
Outstanding
₦71.2M
214 students · 41 overdue
Attendance today
94.2%
1,397 of 1,482 present
Recent parent paymentsView ledger
Mrs. A. BelloZainab · JSS 2B₦142,500Paid · Paystack
Mr. K. AdeyemiTunde · SSS 1A₦95,000Part payment
Mrs. C. OkonkwoChidera · Primary 5₦210,000Paid · Transfer
Mr. S. DanjumaHalima · JSS 3C₦68,000Pending
Upcoming academic tasks
Second term CA scores due
Fri 14 Aug · 6 subjects pending
Mid-term report cards
Fri 14 Aug · 6 subjects pending
SSS 1 promotion review
Fri 14 Aug · 6 subjects pending
Built for the realities of African school operations
Not a foreign SIS with a currency switch bolted on.
₦ invoicing with part-paymentsDiscounts, siblings, arrears carried forward
Paystack, transfer & cash deskOne ledger, reconciled daily
Works on 3G and shared phonesLight pages, SMS and WhatsApp fallbacks
Role-based access & audit trailEvery fee change attributable to a person
The problem
School work should not live across ten different places.
Enrolment in one spreadsheet, fees in another, results on paper, payments in a bursar's phone. Term after term, the school pays for it in reconciliation, disputes, and lost revenue.
How it works today
9 disconnected placesFee sheet v7 (final)Spreadsheet · 3 editors
Parent WhatsApp groups41 classes · no record
Attendance registerPaper · kept in class
Carbon-copy receiptsBooklet · often lost
Result compiler appOffline · one laptop
Bank alertsSMS inbox · unmatched
Two weeks to close a termFee disputes with no trail
With Schoolistics
ZB
Zainab Bello
ActiveMER/2021/0418 · JSS 2B · Admitted Sep 2021
- Fees this term
- ₦285,000 billed · ₦142,500 paid
- Attendance
- 96% · 2 absences
- Guardian
- Mrs. A. Bello · portal active
- Last assessment
- Mid-term · 78% average
Audit trail
Payment ₦142,500 confirmed via Paystack — 12 Aug, 09:14
Sibling discount applied by B. Adeniyi — 04 Aug, 16:02
Invoice INV-2025-0841 issued — 28 Jul, 08:30
The platform
Six connected modules, one source of truth.
Every module writes to the same student and financial record, so a payment posted at the cash desk shows up in the parent's portal and the term report.
Academics & assessment
Timetables, subject allocation, CA and exam entry, and report cards built to your grading policy.
Score entryReport cardsTimetable
Fees & invoicing
Term invoices per class, sibling and staff discounts, part-payments and arrears carried forward.
Fee structuresDiscountsArrears
Payments & reconciliation
Paystack, bank transfer and cash desk collections land in one ledger with a daily close.
PaystackCash deskDaily close
Parents & communication
A portal per guardian with statements, receipts and results, plus notices by SMS or WhatsApp.
Parent portalStatementsNotices
Staff & reporting
Staff records, role permissions, payroll inputs and board-ready reports on revenue and results.
RolesPayroll inputsBoard reports
Fees & payments
From invoice to receipt, without a single phone call.
The bursar issues the term invoice once. Parents pay from the portal, the ledger updates itself, and the receipt is issued automatically.
1
School creates invoice
Fee structure applied per class, discounts included
2
Parent reviews invoice
Line-by-line breakdown in the portal, no ambiguity
3
Pays via Paystack
Card, transfer or USSD — or part-payment on a plan
4
School sees it instantly
Status, balance and daily close update together
5
Receipt issued
Numbered, downloadable, and attached to the record
INV-2025-0841 Part paid
Zainab Bello · JSS 2B · Second term 2025/26
Tuition — JSS 2₦195,000
Boarding — day scholar meals₦48,000
Lab & library levy₦27,000
Excursion (optional)₦30,000
Sibling discount (5%)−₦15,000
Billed₦285,000
Paid₦142,500
Balance₦142,500
Payment activity
₦142,500 received · Paystack12 Aug, 09:14 · ref PSK-8841QZ
Receipt RCP-2481 issuedEmailed and in portal
Balance due 22 AugReminder scheduled 18 Aug
Reconciled with 14 other payments
Today's close: ₦2.41M across Paystack, transfer and cash desk.
Today's close: ₦2.41M across Paystack, transfer and cash desk.
Parent experience
Parents stop asking the bursar what they owe.
One login shows every child, every invoice and every receipt. It loads on a modest phone and works on 3G, because that is what most parents are using.
Login with a phone number
No app store download, no forgotten portal URL.
Every child in one summary
Balances, results and notices per child, side by side.
Receipts that never go missing
Numbered receipts stay in the portal for the whole session.
See the parent portal
Parent portalMy children
ZBZainab BelloJSS 2B₦142,500
TATunde AdeyemiSSS 1A₦0
Invoice INV-0841Due 22 Aug
Tuition — JSS 2₦195,000
Meals₦48,000
Lab & library₦27,000
Sibling discount−₦15,000
Balance₦142,500
Card, transfer or USSD · secured by Paystack
Student lifecycle
One record from admission letter to promotion history.
Nothing is re-typed between stages. The class list, the register, the score sheet and the report card all read the same record.
1
AdmissionApplication, entrance score, offer
2
Student profileID, guardians, health, documents
3
Class assignmentArm, subjects, form teacher
4
AttendanceDaily register, absence notes
5
AssessmentCA, exams, teacher remarks
6
Report cardPublished to the parent portal
7
PromotionSession close, history kept
Report card · Second term 2025/26
Zainab Bello · JSS 2B
24 of 32 in class
| Subject | CA | Exam | Total | Grade |
|---|---|---|---|---|
| Mathematics | 28 | 54 | 82 | A |
| English language | 25 | 51 | 76 | B |
| Basic science | 27 | 48 | 75 | B |
| Civic education | 24 | 45 | 69 | C |
| Business studies | 29 | 59 | 88 | A |
Average78.0%
Attendance96%
Form teacher
Strong term. Needs steadier work in civic education.
Promotion history
2021/22Primary 6Promoted
2022/23JSS 1APromoted
2023/24JSS 1BRepeated
2024/25JSS 2BIn progress
Transfer certificate ready
Full academic and payment history exports as a single PDF when a student leaves.
Access & control
Everyone sees exactly what their role requires.
Proprietors get the whole picture. Bursars work the money. Teachers enter scores for their own classes. Parents see their own children — nothing else.
Full accessView onlyNo access
| Permission | Proprietor | Principal | Bursar | Teacher | Parent |
|---|---|---|---|---|---|
| Student records | |||||
| Fee structures & invoices | |||||
| Collect & reconcile payments | |||||
| Enter scores & attendance | |||||
| Publish report cards | |||||
| Staff & payroll inputs | |||||
| Audit log |
Every fee adjustment, score change and permission grant is written to an audit log with the person and time attached.
Implementation
Live before the next term begins.
We migrate your registers and fee sheets, configure your grading and fee policy, then train the people who will use it daily. Four weeks, one named implementation lead.
Week 1
Data migration
Send your student list, fee sheets and outstanding balances in whatever format you keep them. We clean and load them.
Week 2
Configuration
Classes and arms, grading bands, fee structures, discount rules, payment channels and role permissions.
Week 3
Staff training
Two sessions for the bursary, one for form teachers, plus a short guide each of them keeps.
Week 4
Parent rollout
Portal invitations by SMS, a printable one-pager for parents, and first-term invoices issued.
What we handle
Cleaning and importing historical records
Fee structure setup per class and arm
Paystack account connection and testing
Report card template matched to your format
What we need from you
One decision-maker to sign off configuration
Current student list and fee schedule
Two hours of bursary time for training
Parent phone numbers for portal invitations
Resources
Practical reading for school finance and academic teams
Playbook
Collecting 90% of term fees by week four
The invoice timing, reminder cadence and part-payment rules that move collection forward.
12 min read
ChecklistMoving off spreadsheets without losing history
What to clean before migration, and which records genuinely need to come across.
Printable · 2 pages
GuideA daily close a bursar can finish in ten minutes
Reconciling Paystack, transfers and cash desk against one ledger, every afternoon.
9 min read
FAQ
Questions school owners ask us first
If yours is not here, ask it on the demo call — we will answer it with your own numbers on screen.
Yes. Fee structures are configured per class and arm, with your own levies, discounts and instalment rules. Grading bands, subject weightings and report card layout are set to match the format your school already issues.
Onboarding slots open for next term
See Schoolistics with your own school's numbers.
A 30-minute walkthrough with a real fee structure, a real class list and a live parent payment. No slides.
Term-time onboarding · Data migration included · Cancel any time